VI. PROCUREMENT OF PARTS, MATERIALS AND SERVICES
A. Spare Parts, Material and Services
1. Performance Standard
Correct parts and materials in good condition, are available for maintenance activities to support both forced and planned outages. Procurement of services and materials for outages are performed in time to ensure materials will be available without impact to the schedule. Storage of parts and materials support maintaining quality and shelf life of parts and materials.
2. Assessment Guidelines
A. Policies and procedures are in place for early identification and timely procurement of parts, material, and services. These procedures specifically describe the responsibilities of the company and station personnel involved in the procurement function.
B. These policies are understood by materials management, materials engineering, systems engineering, design engineering, procurement engineering, purchasing personnel, and other plant personnel who interface with the procurement process, such as maintenance managers, planning and scheduling personnel.
C. As part of the design change process, spare parts needs are updated and outdated and obsolete materials are removed from the stock system.
D. Long lead parts and materials are available in advance of planned outages, and verified to be correct prior to being needed in the field.
E. Minimum/maximum stock levels are periodically reconciled to actual usage.
F. Adequate engineering and technical review is done to ensure purchased materials meet design specifications.
G. Materials are receipt inspected to verify procurement specifications are met. Non-conforming materials are controlled to prevent inadvertent use.
H. Adequate records are maintained to ensure material traceability, if required.
I. Special handling requirements are specified in procurement documents.
J. Preventive maintenance requirements for spare components are properly specified and performed to specifications.
K. Proper precautions are taken for storage of hazardous materials and chemicals, including separation and labeling requirements.
L. Inventory levels will be verified to actual count on a periodic basis.
